How to write an email to a professor: Writing an email is simple, but when it comes to sending an email to a faculty member, you have to use a series of formal techniques to avoid looking bad. But before we show you an example of an email to a teacher , and reveal the techniques to achieve it, we want to remind you of something fundamental.

Throughout your Middle and Higher Grade studies, you will need to write a few emails to various teachers. At any moment you can screw up, and not make a good impression, if you do not know the appropriate formalities to address them. And is that organization is key in all aspects of the student’s life: either to learn to manage your time to study or planning their tasks.

How to write an email to a professor

How to write an email to a professor

Make sure it is necessary

Teachers, in addition to teaching classes in your group and in others, also carry out other functions such as jobs in the public or private sphere and have a personal life, therefore it is very important that the emails you send them are necessary, since they are not They have plenty of time and have to answer the rest of your classmates. For this reason, it is essential that before sending an email you make sure that your doubts cannot be resolved in other ways, for example: reading the study plan, consulting the evaluation method of the subject or looking at the calendars and timetables.

The email must be specific

When writing the email, explain yourself clearly and summarize in as little space as possible . Get to the point, present your arguments, questions and doubts in a simple way and do not get especially creative, since what you want to convey is a specific message and it is not about writing literature. Of course and very important, take care of the accentuation, writing and spelling mistakes, it can be the first impression that the teacher receives of you.

Write in a formal way

The email should always begin with an appropriate greeting , such as: Dear Teacher. This is a very appropriate formalism and we can accompany you to make your surname more correct, although it is not always necessary.

The next step will be to identify ourselves, although we have already contacted him on other occasions, we should not assume that he knows who we are. For this reason, we must not only put the name and surname, but also the degree to which we belong and the name of the subject that he teaches us.

Depending on the trust or closeness you have with him, you should address him from -you- or -you-, although we recommend that you always do so from yourself.

Check before sending

Before sending the email, check it until you see that everything is correct and complies with the instructions that we have mentioned above. It is very common that words are written that should not go in that place or that we miss some spelling.

Remember that it is a formal email and that there should be no writing or spelling errors, it may be the first impression a teacher has of you.

Email example to teacher: sample

Dear teacher,

My name is Lucía Valerón Pérez and I am a student of his in the subject of Attention to the patient of first A of the Superior Degree in Radiotherapy and Dosimetry.

Then write the body of the message following the guidelines that we have told you throughout the post. It must be clear, concise, formal and addressing your teacher.

Finally, you will say goodbye thanking him for his understanding and thanking him for answering the query made: I thank him for his understanding and I look forward to his response. Thank you.

A cordial greeting,

Lucia Valerón.

Now you know how you can address your teachers correctly .

How to write an email to a professor About Grades | Email template

What should I know about contacting my teacher?

Getting in touch with your teachers is probably something that you have to do a lot throughout your studies. Probably more often than you prefer. You don’t have to feel intimidated, but there are a few things to consider before contacting us.

Most importantly, every email you send to your teacher is written in a professional tone.

Remember that the person you are addressing has the opportunity to have a drastic impact on their education. Your teacher, as an expert in your field, holds the key to the information you need and can even help you take the right direction for your future career.

It is important to leave a positive impression every time you contact us, as your correspondence may affect whether you are seeking additional growth opportunities, including internships and internships.

How to contact a teacher

Before writing an email, think carefully about why you are writing and what you want to write about. A teacher can teach multiple sections of the same class or completely different courses, so their time may be limited.

Make sure you are prepared so you don’t waste your time or his. In the subject line of the email, please indicate the subject of why you are writing and the title of your course and section.

This way, your teacher can know exactly why you are writing. Even if you are friends with your teacher, it is important to show respect and speak to him formally. For example, start with “Dear Professor Smith.”

How do I write about your concerns to a teacher?

Begin your email with a description of who you are. Include your full name and the name and numeric ID of the class you are writing about. Include a polite request.

Write something like: “I would love to hear from you something that affects my grade in your class.”

Briefly describe what your concern is. Be precise. For example, you could write: “I don’t understand why I got a D on the paper I wrote that was titled” Music in the classroom. Be sure to be polite and respectful of their concerns.

Change your teacher’s preference for handling the issue. For example, you could write: “Could you explain why I received this rating? If you prefer to talk about this personally, please let me know. I’d love to meet you during your office hours. ”

Provide your contact information, including your email address and phone number. End politely with an expression of gratitude and goodwill. You might say something like, “Thank you for your time and attention.

I want to do well in your class and hopefully our communication will help me do it more effectively. ”

Add a title similar to what you would use in a letter, for example, “Best regards (your first and last name).”


Can I ask my teacher to upload my grade?

Getting your teacher to improve his grades depends on your relationship with him. One way is to ask your teacher for additional work or homework to earn extra points. However, keep in mind that many teachers do not offer additional credit.

How can I deal with a difficult teacher?

If you have a difficult teacher, here are some of the proven ways to relate to him;

  1. Lower your expectations.
  2. Be patient and open minded.
  3. Teach your  teacher  that you are a great student.
  4. Seek the help of your advisor.

What are the qualities of a good teacher?

There are a number of qualities that make a good teacher. As highlighted by college cliffs , these are some of the outstanding qualities of a good teacher.

  • Fascinating and effective character  Teaching  Style. Great teachers  don’t just mold minds; they establish strong connections and communicate with students of the most diverse personalities. …
  • Ability to set goals.
  • Intelligence in classroom management.
  • Curricular experience.
  • Experience in the field, etc.

How to email a teacher about grades?

When writing a letter to the teacher about grades, don’t be rude and don’t blame the teacher. Always be courteous and friendly when submitting your application, and remember not to forget your class details so the teacher can easily assist you.

Avoid using causal language and speaking to the teacher as your friend without properly acknowledging it.

If you are unsure whether you can write professionally, there are some tools at your disposal to help you gain confidence and correct mistakes. For example, the text editing service Grammarly offers a free browser extension that allows users to type correctly and check syntax, spelling, punctuation, and style.

Corrections and changes provide helpful explanations to help you make informed decisions about how to edit your final design. Tools like grammar are invaluable for every student and offer real-time editing not only for emails to faculty but also for any type of writing assignment.

Tips for writing a letter to the teacher about grades

  • Be courteous, precise, and brief.
  • Contact your tutor with the appropriate login information.
  • Include your name, student identification number, class, and section, if applicable.
  • Provide a valid excuse.
  • Never blame the teacher.
  • Show your willingness to improve or resolve the situation.
  • Send a follow-up letter if you don’t get a response.

What are the general tips for emailing a teacher?

Use your academic account

They have an .edu email address or email account that only contains their names. Please do not contact your high school nickname email address “harrystyles_luvr13xx”

Make the subject line clear

The sooner your teacher knows what you are asking, the sooner he can help you.

Use a professional salutation

Avoid calling the teachers “Mr.” or “Mrs.” Please confirm your status and make sure you know the correct titles (Dr., Professor, etc.)

Identify yourself well

Even if your class size is small, your teacher has many other assignments, classes, and students. Help your teacher recognize you quickly by introducing yourself with your first and last name, as well as your class title and section number.

Stay formal

This is not a text message. Don’t use abbreviations, emojis, or slang.

Communicate clearly and precisely

If you can’t articulate your specific need in a sentence or two, give them an idea of what you need help with and ask them to set up a face-to-face meeting with you.

Be polite

Your teacher is a person with feelings. So “please” and “thank you” go a long way. And it never hurts to add a line that wishes you a great weekend or good afternoon!

End with a formal greeting

“Thank you,” “Best regards,” and “Best regards,” followed by your first and last names, are always safe decisions.


Keep in mind that your teachers may need to monitor hundreds of students at the same time. If they don’t get in touch with you right away, contact them in person before or after the next lesson.

Sample Grade Emails for a Teacher | Email template

If you have any questions or concerns about your grade, please note that your teacher is unlikely to share certain information with you via email for privacy reasons.

If you are unable to attend office hours to ask your question in person, please request an appointment at a time that is otherwise within your hours. Below are some good sample emails for a teacher about their grades.

  • Letter to the teacher to get the grade of an assignment
  • Letter to the teacher asking for an opportunity to improve grades
  • Sample letter to teacher to replace last assignment to improve grades
  • Example of a letter to the teacher asking for an additional grade to pass the exam

Letter to the teacher to get the grade of an assignment


[Full names] [Address] [00/00/0000]


[Full names] [Title] [Institution] [State, city, zip code]

Sub: [Request to get a grade for an assignment]

Dear Mr. / Mrs. [last name]

I am writing you this letter about an assignment that you gave on January 2, 2018 on the causes of the First World War, which you did in January 0000]. I was unable to complete the job effectively because I got sick from food poisoning. Therefore, the work I submitted was incomplete.

I previously had good results throughout the course and I am grateful if you removed the grade for this assignment as it lowers my overall grade. I’m sorry I couldn’t do my best and apologize.

For more information, please contact me at this number [00000] or email me at [E-Mail]. I am sorry for any inconvenience and thank you for your understanding.

To be honest,

[Full names] [Student ID] [Class]

Letter to the teacher asking for an opportunity to improve grades


[Full names] [Address] [00/00/0000]


[Full names] [Title] [Institution] [State, city, zip code]

Sub: [Request for a makeup test to improve grades]

Dear Mr. / Mrs. [last name]

I am writing this letter to request a makeup test for a chance to improve my grades. Due to a family emergency, I was unable to complete my test.

I was desperate and worried during the test for my mother who was hospitalized and the only living daughter and relative. I couldn’t focus on the test and had to leave. He was concerned about his condition.

I would be very happy if you could take a make-up test to improve my grades. My mother has made a full recovery and I think I am ready for a makeup test. For more information, please contact me at [0000] or by email at [email]. Thanks for your understanding.

To be honest,

[Full names] [Student ID] [Class]

Sample letter to teacher to replace last assignment to improve grades


[Full names] [Address] [00/00/0000]


[Full names] [Title] [Institution] [State, city, zip code]

Sub: [Request to replace the grade of the last assignment]

Dear Mr. / Mrs. [last name]

I humbly ask if you can replace my last assignment that was submitted on April 20, 2018. I really did my best to get the job done, but I couldn’t understand it and do my best.

I think if I get another chance, I will do better. I am very sorry for any inconvenience and please consider replacing my note with another make-up assignment.

For more information, contact me at [contact details]. Thank you for your support and understanding.

To be honest,

[Full names] [Student ID] [Class]

Example of a letter to the teacher asking for an additional grade to pass the exam


[Full names] [Address] [00/00/0000]


[Full names] [Title] [Institution] [State, city, zip code]

Sub: [Request for one more grade to pass the exams]

Dear Mr. / Mrs. [last name]

I request another grade to pass my exam. The request you made on February 20, 2018, for March 1, 2018, collided with the school’s sports calendar. We represent the school in swimming competitions.

As a result, I was unable to fully focus on this task, and due to lack of adequate time and preparation, I was unable to assert myself as well as I hoped that I had not passed my exams.

I am a medical student and if I do not pass your subject, my access to medical school will be hampered. I ask you to take an additional test to pass my exam. If you need to contact me, please do so at this number [0000] or email me at [email]. Thanks for your understanding.

To be honest,

[Full names] [Student ID] [Class]

How to respond to your teacher’s answers

Since your teacher may be busy with his other classes, give him plenty of time to respond. Don’t send emails or calls if you don’t get a response right away. You don’t want to appear intrusive.

If he doesn’t call or email you before your next class, take a moment at the end of class to talk to him after the other students leave the room.

You could simply say, “Professor, I emailed you about my grade last week. I know how busy you are and I wanted to make sure you saw it. ”

At that time, your teacher will take the time to discuss the grade with you, if time is available. If not, he will arrange a time with you to have more discussions. Remember to be patient.

It can be stressful to wait and see how you can improve your grade, but with patience and a courteous request, a teacher will be happy to help.

How to Email a Teacher About Grades – Frequently Asked Questions

How do you ask a teacher to write an email review?

Ask for feedback on an assignment or exam you’ve already submitted. You just have to email the teacher and be courteous. If the teacher has office hours, you can visit them or make an appointment. You can say, “Dear Professor Smith, I did not do as well on my exam as I expected.

How do you ask for something in an email?

Focus on the recipient. Remember: your message to the important person should focus on THEM.
Sell your benefits. Let’s face it, you are trying to sell yourself here.
Make saying “no” impossible.

How do I request a performance review?

The best way to solicit feedback from your manager is to set a time with them and when they know that that is the topic of the meeting. Email them. Explain that you want to make sure you meet expectations and look for ways to improve your job performance.

What to do if a teacher does not reply to email?

Allow your teacher to have a normal response time, especially if the email was sent at 1am


As a college student, understand how to approach your professor when you have complaints about your grades or anything else. Writing to your teacher to help you solve problems related to your grades should be done skillfully and professionally if you are serious about it.

That’s why you need these tips at your fingertips on how to email a teacher about grades.

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